PDF- H May 1 Minutes

PDF/H Conference Call

May 1, 2006

Attendees:

Terry Zagar

Jenn Sides

Carl Orthlieb

David Kibbe

Mel Warfel

Brayn Hobbs

Steve Waldren

Betsy Fanning

Dana Stone

Tom Eberle

Rick Peters

John Calder

David Luce

Minutes Approved for April 17 conference call

Project Proposal

Standards board received the emails from David Kibbe (AAFP), Rick Peters (ASTM), Stasia Kahn (NICP) supporting PDF/H initiative

Ballot to be returned by end of May

Suggested we speak with AHIMA for further industry support - recommendation for ensuring they are on board with medical records development

Rick Peters could provide contact information through Brenda Hurley who leads transcription subcommittee for AHIMA

Meeting at AIIM will be considered a birds of feather meeting since PDF/H will not be a formally approved AIIM committee at that time

National Association of Health Data - mentioned as an organization to recruit support from as well for PDF/H effort

Participation on the working group by AHIMA is the objective overall

New Member Recruitment

Medtronic - John VanDananker - allow access to wiki; some concern with HL7 conflict

SanDisc - Ed Cuellar - other initiatives, and PHR efforts - interested in engaging hardware vendors - John to send names

Bob Barker - NextGen - leading health record companies - using CCR in applications - software company rep with great technical background and

> could assist Carl on the development effort

> industry is struggling with medication collection into one package -

> potential in hospital environment as a mandate has surfaced forcing hospitals to comply with making the effort easier and digital contained -

> accrediting association (JCCHO) for hospitals

>  medication reconciliation discharge is doing it now - not done electronically, mostly manual

> immunization list could be another topic to approach for the initial PDF/H - proof of immunization is that the key to demonstrate proof

Kryptiq - work flow processes - email integrated with other work flow processes and electronic health records - commitment to join the group - Tyler Blitz is the contact from Steve Waldren - GE ambulatory product interface

Security needs and commonality for project - subcommittee (Rick Peters and John Calder) - non health care organizations should be pursued by the group for their input - define what is necessary at different levels based on the need

Kaiser Permanente - worth including in the discussion - Rick B to follow up

Mayo Clinic - Tom Eberle is pursuing and this with organization

Interoperability committee with IHP and TEPR

Conference call schedule - recalibrating to the May 1 alternative dates at 2:00 PM EST - next conference call will be May 29 after the AIIM conference

If going to meeting in Philly, register for Exhibits Badge to gain access to the meeting room for PDF/H

Face to face in June at HIMSS

PDF/H to meet in Philly at 1:00 to 4:30 PM on May 16 at the conference

Press release from AIIM in June/July for announcement of the group

Best practices document structure posted and ready for editing

AR's:

Ø       Provide contact for AHIMA to discuss medical records activities with AHIMA - Rick Peters
Ø       Follow-up with Medtronic and SanDisc for potential membership - John Calder/Rick Benoit
Ø       Send wiki information to Bob Barker at NextGen - Rick Benoit/Betsy Fanning
Ø       Send note to all potential members on registering for AIIM membership - Betsy Fanning
Ø       Schedule membership discussion with Kaiser Permanente - Rick Benoit
Ø       Forward additional Kaiser Permanente contacts to Rick B for follow up - Rick Peters
Ø       Establish security subcommittee - Rick Peters and John Calder
Ø       Follow up with Mayo Clinic - Tom Eberle
Ø       Set up meeting to discuss best practices document structure - Rick B/ John C/Mel W
Ø       Register for AIIM Exhibitors conference badge for meeting access in Philadelphia - All attending in person